Green Job Feed

Position Overview:

Pie Ranch is in a phase of intensive growth, and we are seeking to hire our first in-house Development Manager (DM) to implement fundraising responsibilities that support and advance our ambitious annual fund and capital campaigns. Our 2010 operating budget is $567,000, and our multi-year capital campaign goal is $5 million.

In addition to managing our on-site development office, the DM will also provide support to a contracted capital campaign director. The DM is envisioned as a full-time position that reports to the Executive Director. The DM will work closely with the Operations Manager, contracted consultants, and Board committees, particularly the Development and Capital Campaign Committees.

Responsibilities:

Development Systems Management (30%):

• Ensure accurate entry of all donor contributions and grants into the donor database; ensure that data is maintained in a consistent, systematic manner.
• Process gifts and thank/acknowledge donors in a timely manner,
• Reconcile gift records on a monthly basis with the accountant/bookkeeper.
• Develop and oversee comprehensive development department filing system
• Oversee and maintain inventory of essential development collateral including brochures, letterhead and remit envelopes, postage supplies and capital campaign donor packets.
• Ensure proper functioning of electronic appeals and online donation system.
• Maintain the development calendar and priority task lists; schedule and keep minutes of all development department and fundraising committee meetings, donor meetings, events and other activities.
• Ensure that all relevant notes and minutes, scheduling information, messages, etc., are received by all appropriate parties in a timely manner.

Annual Fund Appeal Management (20%):

• Coordinate all aspects of spring and year-end donor appeal mailings (via hard copy and email) from drafting the appeal letter to producing personalized acknowledgement letters and receipts.
• Track and report on contributions made in response to each appeal.

Event Management (10%-20%):

• Play a lead role in coordinating and supporting 1 major fundraising benefit per year at Pie Ranch (150+ guests).
• Coordinate and support 2 to 3 offsite, board-driven fundraising events per year, and numerous house parties for the capital campaign.

Grants Management and Reporting (10%-20%):

• Work closely with a contracted grantwriter to ensure the timely submission of grant-related documents including letters of inquiry, proposals, reports and supplemental documentation requested by foundations and other funders.
• Coordinate the production of all necessary grant reports.
• Produce acknowledgement letters for all grants received.

Major Donor Program Support (10%):

• Conduct research to identify and support major donor solicitations.
• Track gifts and generate personalized acknowledgement letters.

Track and Report on Fundraising Progress (5%):

• Produce regular reports on progress made towards dollar goals and action-items that are detailed in the development plan.
• Work closely with the Development Chair to ensure proper reporting at board meetings.

Development Department Budget Management (5%):

• Ensure that costs for all fundraising activities stay within the limits established by the approved budget.
• Complete and file all necessary paperwork and reports to support accurate fund accounting.

Qualification: 

Required:

• Demonstrated strong management and organizational skills.
• Demonstrated knowledge of development systems commonly used at comparable non-profit organizations.
• Proven experience and skills in working with a relational donor database, preferably eTapestry.
• Excellent interpersonal skills, thoughtfulness and diplomacy to build amiable, effective working relationships with Board members, volunteers, donors and staff.
• Superior attention to detail.
• Proven self-starter, with the ability to work independently, set ambitious priorities and carry them through to completion; entrepreneurial spirit.
• Proficiency with appropriate information-technology tools for development office management.
• Highly skilled in verbal and written English, including the ability to produce clear and persuasive written communications vehicles for diverse audiences.
• Ability to work effectively in a demanding, high-energy environment and manage multiple tasks and priorities, while maintaining a sense of humor.
• Experience working collaboratively in a team environment with successful outcomes.
• College degree or equivalent level of training and professional experience in fundraising.
• U.S. citizen or legal right to work in the U.S.

Desired:

• Knowledge of agriculture, sustainable food systems, education and/or youth development.
• Ability and willingness to work some weekends, evenings, and occasionally travel on short notice.
• Professional, friendly, and enthusiastic personality.
• Enjoyment of farming and gardening, cooking and baking, and interacting with youth.
• Familiarity with the Peninsula/Silicon Valley philanthropic community.

Other Requirements:

• Position will require the Development Manager to spend at least a portion of the work week at Pie Ranch, and can accommodate some work-at-home time, to be negotiated.
• Access to a car is required.

This is a full-time salaried exempt position.

Compensation: Benefits and compensation commensurate with experience.

Application Deadline: February 15, 2010

To Apply:

Interested and qualified candidates should please submit a cover letter, resumé, and writing samples relevant to the requirements outlined above to Pei-Yee Woo, Operations Manager, by e-mail.